AAleksandra L.2026
Transkryptomat has made my life so much easier! Love it. Also for the speed and great customer service.
AI transcription, free to try
Turn audio into text
Upload a recording and get a transcript with speakers and timestamps in your dashboard, ready to edit and export.
- Free for 3 files a day: the first 15 minutes of each. No credit card.
- Export to TXT, DOCX, PDF, SRT and VTT, with or without timestamps.
- Secure: AES-256 and TLS encryption, data stored in the EU, never used to train AI.
- Real people in support: humans answer your emails, not a bot.
- English and 17 other languages.
Data stored in the EUSince 2018
Google reviews5.0
Track record1,000,000+ minutes transcribed
Trusted by companies and public institutions
How it works
From recording to ready text in four steps.
Upload a file
Drop an audio or video file: MP3, WAV, M4A, MP4, MOV and more. On Unlimited also YouTube links.
We transcribe it
AI turns speech into text and labels who said what.
Edit and review
Click any word to jump to that moment, rename speakers, fix typos.
Export or generate
Download DOCX, PDF, SRT or VTT, or turn the transcript into a blog post or summary.
What you get for free, and why go Unlimited
Try TranscriptMate on 3 files a day. When you need whole recordings, more files or AI content, Unlimited removes the limits.
FreeUnlimited
Price$0$30 a month, or $15 a month billed yearly
Files3 a dayUnlimited, up to 730 hours a month
Length transcribedFirst 15 minutes of each fileThe whole recording
YouTube links–Included
AI templates and summaries–Included
File retentionDeleted after 7 daysYou set it: 1 to 365 days or no limit
Credit cardNot neededCard payment, invoices issued automatically
One recording, dozens of ready materials
We run public interviews through TranscriptMate and publish the results: the source video, AI-generated quotes, key points and a summary.
Before and after TranscriptMate
We take the manual work off your hands. Instead of typing and listening back, you get ready materials.
Before (by hand)
- Hours of typing out recordings.
- Listening again and again to find quotes and timestamps.
- Summaries, notes and posts written from scratch.
- Messy files in inconsistent formats.
After (with TranscriptMate)
- A transcript with every speaker labelled.
- Summaries, chapters, quotes and timestamps, generated for you.
- AI templates: blog, social, newsletter, meeting notes.
- Files in common formats: DOCX, PDF, SRT, VTT.
Trusted by professionals
1,000,000+ minutes transcribed since 2018. These customers use Transkryptomat, our Polish version.
Michał SadowskiFounder of Brand24, creator, podcaster and YouTuber“Transkryptomat saves me hours of work every week. Automatic video subtitles, conversation summaries and ready social media posts are a huge help for every creator and company that publishes video and audio.”
Krzysztof KołaczHost of the “Bo czemu nie?” podcast“Transkryptomat isn't another startup built to show off AI. It's a tool that solves a real problem for podcasters and audio creators. You rarely see this much openness to feedback combined with how quickly they ship improvements.”
Kasia KrogulecManaging editor, MamStartup“An invaluable tool for a journalist. It turns tedious interview transcription into text delivered automatically. I love the extras most: a ready article, posts and headline ideas. I can't imagine doing my job without it.”
Aneta GałkaPR Director, BRIEF*ME“As a PR expert I can confirm that good transcripts are invaluable in our industry. We use Transkryptomat regularly to document and analyse interviews, press conferences and expert conversations.”
Pricing
Start free. Switch to Unlimited when you need more files or longer recordings.
Free
To try TranscriptMate on your own recordings.
$0
- 3 files a day, the first 15 minutes of each
- Transcript in your dashboard
- No credit card
- Files deleted after 7 days
Unlimited
For regular use. No file limit.
$30 / month
- Unlimited files, up to 730 hours a month
- Whole recordings and YouTube links
- Editor with an audio player
- All AI features and templates
- Job history in the dashboard
- Export to TXT, DOCX, PDF, SRT, VTT
- Retention you set: 1 to 365 days or no limit
- 1 user, invoices issued automatically
Custom
For teams, universities, research agencies and API integrations.
Custom quote
- Several users
- Data processing agreement (DPA)
- API integration
- Invoice payment
What customers say
NNataliia L.2025
Transcripts are lightning fast: an hour-long lesson and ten minutes later I have the text. I asked to add the teacher's signature and the team built a custom template for me. Great service and a very convenient tool.
KKamil A.2025
I use it regularly, mostly for recordings of training sessions. The quality is surprisingly high, even with poor recordings and background noise. Fair prices, easy payments.
KKatarzyna2025
Top quality service: short turnaround and very good contact with the team. Thank you!
KKrzysztof2023
Exactly what I was looking for. Fast, smooth and secure, and the transcript itself was flawless, better than Google or Apple.
RRobert2023
A simple, inexpensive tool with transcription quality you can't get elsewhere at this price.
Who uses our transcripts?
Anyone who works with recorded conversations.
Podcasters
Turn episodes into articles, posts and newsletters. Add summaries so listeners can find key moments.
YouTubers
Subtitles, chapters, summaries and SEO descriptions for every video.
Journalists
Search recordings, pull accurate quotes with timestamps and get full transcripts of interviews.
Researchers
In-depth interviews and focus groups with every participant labelled, ready for analysis.
See a focus group exampleLawyers and therapists
Hearings, client meetings and session notes. Data stays in the EU.
Marketers
Blog content, social posts and campaign copy from webinars and interviews.
Languages
We transcribe recordings in 18 languages. Pick yours in the form.
- English
- Polish
- German
- French
- Hebrew
- Ukrainian
- Czech
- Hungarian
- Italian
- Latvian
- Lithuanian
- Portuguese
- Russian
- Slovak
- Spanish
- Swedish
- Belarusian
- Bashkir
Try it on your own recording
3 files a day free, the first 15 minutes of each. No credit card.
More than a transcript
Add-ons that save time and turn recordings into ready materials.
AI content templates
Choose what you want to get from the recording and we generate it from the transcript.
Conference
Key points, quotes, conclusions.
Interview
Key answers, quotes, summary.
Podcast and YouTube
Chapters, topics, video notes.
Lecture
Summary, definitions, questions.
Newsletter
An email version with a lead and a call to action.
Blog and SEO
An article, keywords and a meta description.
Social media
Ready posts for Facebook, Instagram, X and LinkedIn.
Meeting
Agenda, decisions, next steps.
Focus group
Insights and analysis of each participant.
See exampleAI summary
A short summary of the recording: context, key conclusions, decisions and recommendations. Useful for briefing a team quickly.
- Formats:
- PDF, DOCX
- Length:
- 1 to 2 pages plus bullet points
Speaker identification
We recognise and label each speaker, so you always know who is talking. Easier quoting, analysis and notes.
- Labels:
- Speaker 1, Speaker 2… (you can rename them)
- Export:
- TXT, DOCX with timestamps
Data security
We process recordings only to deliver the features you choose. Customer data is stored in the European Union.
Your recordings are yours.
We don't sell them, share them or use them to train AI. On request we anonymise parts of a transcript, such as names and numbers.
- Encryption
- The database is encrypted at rest with AES-256. Connections between the app and the databases use TLS, which protects against eavesdropping and fake databases. You connect to the site over HTTPS.
- Passwords and keys in a vault
- We keep them in a Secret Vault service at our provider, in the Warsaw region. Once fetched they live only in memory, never on disk. Each service gets only the keys it needs.
- Controlled access
- Every service proves its identity with its own certificate, which expires, and gets short-lived access tokens. Databases aren't reachable directly from the internet. Every read and change of a key is recorded in an audit log.
- Retention and deletion
- On Unlimited you set it in the dashboard (1 to 365 days or no limit). Free files are deleted after 7 days.
- Data in the EU, GDPR compliant
- Our infrastructure runs in the European Union. For recordings we act as a data processor and offer organisations a data processing agreement (DPA).
- AI training: never
- Recordings and transcripts are never used to train AI models.
About us
TranscriptMate is the international version of Transkryptomat, a transcription service we have been building in Poland since 2018. We combine AI with what companies and creators actually need, so you can act on a recording instead of typing it out.
Our mission is simple: fast, accurate transcripts and add-ons that really save time. Behind it is a small team that reads every email.
1,000,000+minutes transcribed
since 2018in business
Frequently asked questions
How does the free plan work?
Upload a recording and you get the first 15 minutes transcribed in your dashboard. You can do this with 3 files a day, no credit card needed. For more files, longer recordings or YouTube links, switch to Unlimited.
What do I get?
A transcript with speakers and timestamps that you can edit and export to TXT, DOCX, PDF, SRT or VTT. Transcription is automatic and not checked by a person, so some words may differ from the recording.
How long does it take?
It depends on the length of the recording. Short files are usually ready in a few minutes, and you'll see the transcript in your dashboard as soon as it's done.
Which languages and file types do you support?
18 languages, including English, Spanish, French, German, Italian, Portuguese and Polish. Files: MP3, WAV, M4A, MP4, MOV and other common audio and video formats. On Unlimited you can also paste YouTube links.
What does Unlimited cost?
The standard price is $30 a month, or $15 a month billed yearly ($180). It covers unlimited files up to 730 hours of recordings a month, the editor, all AI templates and every export format.
Is my data secure?
Yes. Data is stored in the EU, the database is encrypted at rest with AES-256 and connections, including those between the app and the databases, use TLS. The databases aren't reachable directly from the internet.
How long do you keep my files?
Files from the free plan are deleted after 7 days. On Unlimited you set retention in the dashboard: 1 to 365 days or no limit.
Are my recordings used to train AI?
No. Recordings, transcripts and other materials are never used to train AI models or for anything other than delivering the service.
Who is behind TranscriptMate?
Hinter sp. z o.o., a Polish company that has run the transcription service Transkryptomat.pl since 2018. TranscriptMate is its international version.
Can I transcribe any recording?
Make sure you have the right to record, upload and process the material. The rules depend on the context of the conversation and the legal basis. TranscriptMate doesn't assess whether a recording is lawful.
Didn't find your question? Write to [email protected]